These terms and conditions (collectively referred to herein as “Agreement”) govern your attendance at and/or participation in a carpasean LLC (referred to herein as “carpasean”) Event (collectively referred to herein as “carpasean Event” or “Event”).
By registering for the Event, you are agreeing to these terms and conditions, which form a legal contract between carpasean LLC, and the registered attendee and/or participant (“you”). If you are registering on behalf of another, it is your responsibility to ensure that the person attending is aware of these terms and accepts them, and by completing the registration you are warranting that you have made the attendee aware of these terms and that they have accepted these terms.
1. Event Admission
A. Your registration entitles you to admittance to the Event. Any and all other costs associated with your attendance (including without limitation any software licensing and/or data plan usage expenses for virtual events and/or travel and/or accommodation expenses for in-person events) shall be borne solely by you and carpasean shall have no liability for such costs.
B. You acknowledge and agree that carpasean, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, presenters, performers, hosts, moderators, venue, platform, dates, and times.
C. Photography, screen capture, recording, or video of Event content and/or any Event participant, speaker, presenter, exhibitor, and/or sponsor is strictly prohibited. You may and we encourage you to share materials carpasean publicly posts on social media to your own channels by using provided social media and digital sharing links associated with our media. You are expressly prohibited from downloading, storing, or copying Event content and media.
D. By attending the Event you acknowledge and agree to grant carpasean the right to record, videotape, photograph or capture your likeness (or any copyrighted material or trademarks owned and displayed by you or another attendee) in any media now available and hereafter developed and to distribute, broadcast, publish, exhibit, display, use or otherwise globally reproduce or disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to carpasean includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use and/or disseminate the media in any manner or media whatsoever including without limitation for the purposes of promoting, advertising, or publicizing the Event, carpasean, and/or our products and services.
E. carpasean does not tolerate harassment of any kind or discrimination based on age, ancestry, color, gender identity or expression, sexual orientation, national origin, physical or mental disability, religion, or any other characteristic protected by applicable local laws, regulations, and ordinances.
F. You acknowledge that carpasean reserves the right to request your removal from the Event if carpasean, in its sole discretion, considers your presence and/or behavior to create a disruption or to hinder the Event and/or the enjoyment of the Event by other attendees or speakers.
G. Each individual attending the Event must have their own registration. Badges and virtual access are not to be shared.
H. Admission is restricted to persons 18 years and over. Persons under 18 will not be permitted onsite or online.
I. carpasean reserves the right to decline registration of any applicant.
J. By consenting to receive commercial electronic messages (CEM’s) regarding the Event by carpasean, you give your express consent to receiving email or HTML communications from carpasean regarding updates to the Event you registered for and other events carpasean organizes. You may choose to unsubscribe at any time.
2. No Refund and Credit Card Authorization Policy
All sales are final. No refunds or credits shall be issued for “no shows,” cancellations, substitutions, or for any other reason, including without limitation, interruption, postponement, cancellation or relocation of the show due to any cause determined by show management to be beyond management’s control.
A. The payment of the applicable fee(s) for the Event is due upon registration. If such payment is insufficient or declined for any reason carpasean may refuse to admit you to the Event and shall have no liability in that regard.
B. The fee(s) may be subject sales tax, value added tax, or any other taxes and duties which, if applicable, will be charged to you in addition to the fee(s).
C. Only one registration per person is allowed but multiple registrations for different persons may be completed on the same order. You must keep your registration information up to date.
4. Substitution and Cancellation Policy
In the normal course of business, carpasean Corporation does not authorize refunds. After registering for the Event, if you cancel your attendance, you forfeit any payment; however, substitutions (subject to availability) may be arranged at the sole discretion of carpasean.
5. No Solicitation by Participants.
Only carpasean and/or approved speakers, presenters, and/or exhibitors (or our sponsors) are permitted to solicit product/services at an Event. Violators will be asked to leave.
7. Intellectual Property
All intellectual property rights in and to the Event, the Event content and all materials distributed at or in connection with the Event are owned by carpasean and/or the Event speakers or companies presenting at the Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks (including without limitation the Event brand or other trade names appearing at the Event), any Event content and/or any materials distributed at or in connection with the Event for any reason without the prior written permission of carpasean.
8. Exhibitor Speech or Expression
The Event offers the opportunity for various types of speakers, presenters, and/or exhibitors to present their products and services, and otherwise to communicate their thoughts and opinions, to Participants. carpasean does not endorse or otherwise condone the statements made by, or the activities of, or products or services of, any speaker, presenter, and/or exhibitor, and you acknowledge and agree that carpasean shall not be liable for any act or omission of a speaker, presenter, and/or exhibitor at, or otherwise in connection with, any Event.
9. Warranties and Limitation of Liability
A. carpasean gives no warranties in respect of any aspect of the Event or any materials related thereto or offered at the Event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness and merchantability. Neither carpasean nor its affiliates can accept any responsibility or liability for reliance by you or any person on any aspect of the Event and/or any information provided at the Event.
B. Other than to the extent required as a matter of law: (i) neither carpasean nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the Event or other aspect related thereto or in connection with this Agreement.
C. The maximum aggregate liability of carpasean for any claim in any way connected with therewith or this Agreement whether in contract, tort or otherwise (including any negligent act or omission) shall be limited to the amount paid by you to carpasean under this Agreement to attend the Event.
10. carpasean’s Rights
carpasean reserves the right, in its sole and unfettered discretion to: change (i) or modify the layout of the Event and/or relocate the Event, conference sessions, exhibits or speakers, presenters, and or/ exhibitors; (ii) cancel, in whole or in part, the Event due to an event of force majeure; or (iii) change the date, location and duration of the Event; without any liability to carpasean. carpasean shall endeavor to reschedule but the attendee hereby indemnifies and holds harmless from and against any and all costs, damages and expenses, including attorney fees, which are incurred by the applicant.
11. Force Majeure
In the event that (i) the facility in which the Event is to be held or is held is destroyed or becomes unavailable for occupancy or (ii) carpasean is unable to permit any attendees to occupy the facility or the space, or (iii) if the Event is cancelled or curtailed, for any reasons beyond the control of carpasean, including but not limited to, casualty, explosion, fire, lightning, flood, weather, epidemic, pandemic, earthquake or other Acts of God, acts of public enemies, riots or civil disturbances, strike, lockout or boycott, carpasean will not be responsible for any loss of business, loss of profits, consequential or special damages or expenses of whatever nature that the attendee may suffer.
12. Governing Law and Jurisdiction
This Agreement shall be governed by the laws of Oklahoma County, State of Oklahoma, United States of America. United States courts shall have exclusive jurisdiction over any claim brought by you arising from, or related to the use of these terms and conditions.
Revised December 6, 2020.